Decide on some basic rules around eating, smoking, music, and talking in the car. All of these details should be sorted out beforehand as they contribute to making your car pooling comfortable.
Consider some etiquette standards including where people will sit (taller people up front), tidiness of the vehicle, whether it is appropriate to run errands (consult others in advance).
Decide how you will split the costs before you start car pooling. The biggest consideration is fuel, which you can decide based on the mileage of the vehicle and the actual trip distance shared.
If you do not drive at all, consider maintenance, parking costs and insurance premiums that the driver may have to bear as well.
Also clarify when to pay – it is generally best to settle dues at a smaller interval like weekly or even daily to avoid long and sizeable dues.
Please note: It is important that the driver and/or vehicle owner does not make a profit from car pooling as this would qualify as breaking the law by operating a commercial transport service.
Decide a maximum waiting time and a protocol to follow if the driver doesn’t arrive by this time e.g. 5 minutes and 2 calls/texts. Share your mobile numbers as factors such as weather conditions, traffic conditions, and car troubles can all affect driving time.
Back up strategy
It’s important to have a backup plan in case the appointed driver is sick or unable to make it. It is a good idea to have at least two drivers in your car pool, even if one is designated as a backup driver. Public transport should also be considered.
Be respectful to other car poolers and show up on time, be tidy, drive safe, and notify your peers ahead of time of any change of plans. This will ensure your car pooling experience is rewarding and enjoyable.