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Co-working toolkit


Co-work toolkit

Macquarie Park and North Ryde employers have broadened the range of mobility options for staff and reduced the need to travel to the area by including co-working in their employee offering

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Co-working toolkit


Co-work toolkit

Macquarie Park and North Ryde employers have broadened the range of mobility options for staff and reduced the need to travel to the area by including co-working in their employee offering

Co-work at a glance

Macquarie Park and North Ryde employers have taken the lead by broadening the range of mobility options for staff and reducing the need to travel to the area by including co-working in their employee offering. 

What is co-working?

Co-working allows employees to work 1 or 2 days a week from a co-working location close to their home or within an easy commute. Employees can choose from a number of sites that have been approved by their employer and share the experience with their colleagues.

There is a lot of research that demonstrates the benefits of people working remotely. This includes:

  • demonstrable productivity improvements
  • improved motivation
  • and networking benefits.

There is also plenty of research highlighting the benefits of co-working for individuals and small businesses, including flexibility, collaboration and productivity.

There is less information and evidence about:

  • The value of utilising professional co-working spaces, as an alternative to working from home, to support remote work for employees of large organisations.
  • The cultural changes needed to support greater utilisation of remote work within large organisations.

BENEFITS TO YOUR BUSINESS

Improved productivity

Increased staff retention

Positive impact on communications

 

BENEFITS TO your EMPLOYEES

Positive impact on health and wellbeing

Reduction in travel times

Attractive alternative to working from home

 

Forward thinking organisations are challenging workplace perceptions by focusing on the outcome, not on the physical place.

 

Tools and Resources

Here are the tools, the findings and our members experience to help set you and your workplace up for co-working success.

Locations

There are dozens of co-working sites across greater Sydney from Wyong to Wollongong offering a range of facilities.  

Insights

Connect members can take advantage of the insights from the 2017 member co-working pilot. 

Photo by Bet_Noire/iStock / Getty Images

booking platforms

Prefer to have everything in one place - sites, payment, employee access management, reporting...?

Co-work locations


Co-work locations

Co-work locations


Co-work locations

There are dozens of co-working sites across greater Sydney from Wyong to Wollongong offering a range of facilities.

Connect have curated a selection of spaces offering the following criteria:

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  • WHS compliant workstations and work spaces 
  • Hub host for day to day assistance
  • Convenient parking or transport options
  • Fast secure internet
  • Printing and scanning
  • Kitchen facilities - free tea and coffee
  • End trip facilities - showers, bike racks and lockers
  • Breakout areas
  • Phone areas/booths
  • Team areas 
  • Meeting rooms
  • Video conferencing facilities
 

There are many more fabulous co-working sites around Sydney - and just because they don't suit everyone, it doesn't mean they won't suit you - check out your local options on Spare Workspace or Liquidspace now

Insights


Insights

Insights


Insights

The 2017 Connect member co-working pilot demonstrated real productivity gains for business and retention attributes for employees – now all Connect members can utilise the insights from this pilot. 

93% of managers vote to continue co-work

There was overwhelming support from managers to continue use of remote co-work.

Remote work location preference

After the pilot, over two thirds of people preferred a co-work space option - demonstrating the value of using co-work spaces to increase mobility options for a broader range of employees.
 

98% of managers viewed positive outcomes

Only two managers saw no positive impacts from remote work. Most recognised the primary benefit was better work/life balance or health and wellbeing of their employees.

66% reduction in travel time

The average number of travel minutes decreased significantly during the pilot - improving the work/life balance of all participants. "Saving 2.5 hours of travel per day allowed me to be more efficient in my working day as well as spend more time with my family instead of sitting in traffic." - participant.

Co-work booking platforms


Co-work booking platforms

Co-work booking platforms


Co-work booking platforms

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Liquidspace is a booking platform consolidating sites from a variety of providers into one place. 

Liquidspace can provide you with access to desks, meeting rooms and boardrooms across their global network via a simple platform tailored to your business, providing:

Simple set up and administration

Access to your selected group of employees and managers

Access to your selected co-working sites

Real time reporting

Central payment method

Liquidspace mobile app for managing bookings on the go

Spare Workspace aggregates workspaces and meeting rooms around Australia to provide access to affordable short-term workspace when you need it, where you need it.

Spare Workspace are a Sydney based company providing access to desks, offices and meeting rooms from their fast growing network of spaces in real time, via a single platform tailored to your business.  Spare Workspace offers :

Curated & verified listings

Complimentary concierge service to help you find the perfect workspace for your budget

Real time availability and pricing

Additional opportunities via Airbnb style spaces, providing access to usually inaccessible short term spaces

Local support

5% credit-back every time you book which can be redeemed for future bookings with Spare Workspace

Contact Spare Workspace on 1300 647 488

Case studies


Case studies

Case studies


Case studies

Megha

Focus on practicalities and good planning

Megha is a member of Aristocrat’s finance team. Until the remote work pilot, Megha rarely utilised remote work options. Working from home was a rare necessity, only if she had to manage both drop off and pick up at childcare. The long commute to Macquarie Park would otherwise take time away from a full work day.

Photo by KatarzynaBialasiewicz/iStock / Getty Images

The remote work pilot has seen Megha save over an hour’s commute time when she’s worked at Rouse Hill. The benefits of working at a co-work space have been the practicalities of better wifi, printers and scanners. Work wise, however “it’s the same; as you are responsible & accountable for your own work.”

For Megha, making remote work effective just comes down to the basics of regular phone contact, email, and videoconferencing through Skype for business. But the critical component is the shared responsibility between a team member and their manager. Megha emphasises it’s about “proper planning and full support from your manager so that work is not impacted.”

 

Eddie

Good communication is key!

Photo by anyaberkut/iStock / Getty Images

Eddie leads a team of customer account executives. Day to day, the team works independently with their customers but there’s plenty of collaboration to share each other’s work when someone is away.

Regular remote work hasn’t been used by Eddie’s team but they work flexible hours and have plenty of meetings so not everyone is in the office at the same time. A positive part of the remote work pilot for Eddie was that it was seamless, “I don’t think the team really felt it.”

As a manager, Eddie agrees the remote work pilot didn’t impact on his team member’s productivity. “There are definitely benefits, say time savings and you hope they don’t bring the stress of dealing with traffic into work. They don’t need so much time to settle in. They could be more flexible to help finish off a bit of work since they don’t have to travel for so long.”

For remote work to become common practice it requires flexibility to respond to business needs and the right tools. Eddie says, “number one it needs to be non-impacting on business as usual tasks, for example launching a new product, [team members] need to be available. They need all the tools, whatever’s available in the office, like videoconferencing for training.” This includes making training courses, which are currently only face to face, also available online.

For Eddie, communication is also fundamental to remote work’s success. “It’s two things: it’s regular communication and clear and concise communication so there’s no ambiguity about what needs to be done or prioritised. Regular individual one on ones and then also team meetings to be clear on what needs to be achieved as a team.”

Book a workplace briefing


Book a workplace briefing


Book a workplace briefing

Need help to share this with the rest of your business? Book a workplace briefing for the Connect team to address your HR or management team on the next steps to implement co-working for your employees.

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